VolCon 2025 Terms and Conditions | VolCon - India's largest conference on Volunteering

VolCon 2025

The registration cost mentioned is for a single entry to the conference.
The registration fee is non-refundable except in the case of point (4) below.
Only 2 participants can register from an organization, whether an NGO, a corporate, a college, or a foundation.
If more than 2 participants from the same organization register, the extra ticket(s) will be canceled, and the amount will be refunded.
Nobody will be allowed admission to the conference without a valid ticket or pass.

Registered participants may request to substitute another person from the same organization to attend the conference in their place under exceptional circumstances.
Requests for substitution must be made in writing and communicated to the organizers at least seven days before the event start date.
Transfer of tickets across organizations is not permitted.

The ticket includes participation in all VolCon activities/sessions and lunch for both days (29th February and 1st March 2024)
The ticket does not include accommodation, travel, breakfast, and dinner for both days.

Note: Participants are responsible for arranging their travel, accommodation and meals outside the conference schedule.

The organizers reserve the right to change the conference program, schedule, speakers, or venue if necessary. Any significant changes will be communicated to registered participants in advance.

The Organiser shall not be held liable for any loss or damage to personal property brought to the conference.
Participants are responsible for their personal belongings

By participating in the conference, all attendees grant the organizers the right to capture photographs, audio recordings, and video footage during the event.
The organizers may use these materials for promotional and marketing purposes without compensating the attendees.

Participants must adhere to the conference’s code of conduct, promoting respectful and inclusive behavior towards all attendees and speakers.

Participants with special assistance requirements, such as accessibility or dietary restrictions, are encouraged to inform the organizers during registration or at least 15 days before the event.
The organizers will do their best to accommodate these requests, subject to the limitations and capabilities of the venue.

The registration rates for international participants are the same as for domestic participants.
International participants are responsible for obtaining the necessary visa to attend the conference.
If an international participant’s visa application is declined, we will initiate a refund for their conference registration fees if the participant provides us with a formal letter of visa rejection.
The visa rejection refund policy applies solely to visa denials and does not cover other circumstances, including but not limited to changes in personal plans and travel restrictions.

The organizers reserve the right to amend or update these terms and conditions at any time. Any changes will be posted on the conference website and emailed to registered participants.